Town Board Meeting

FINAL TOWN BOARD AGENDA
TOWN OF YORKTOWN
MARCH 5, 2013

PLACE:
TOWN HALL 7:30pm

1. PLEDGE OF ALLEGIANCE

2. MOMENT OF SILENCE

3. REPORT FROM SUPERVISOR MICHAEL GRACE

4. REPORTS FROM TOWN BOARD MEMBERS

5. UPDATE FROM THE TOWN COMPTROLLER

6. RESOLUTIONS FROM THE MEETING OF 2/19/2013

7. COURTESY OF THE FLOOR

8. PERSONNEL
• Appointments:
• Peter Goldberg- Parks and Recreation Dept.
BE IT RESOLVED, that Peter M. Goldberg of Crompond, NY, is hereby appointed Laborer, job class code 0425-05, within the Parks & Recreation Department, effective March 6th, 2013 to be paid from Yorktown CSEA Salary Schedule A, Group 5, Step 1 which is $38,866.00 annually;
BE IT RESOLVED, contingent upon successful completion of a drug test and reference checks,
BE IT RESOLVED, that Peter M. Goldberg will report to work at the Parks & Recreation Department on March 6th, 2013, and this date will be used as the first date of appointment,
BE IT RESOLVED, that this appointment is subject to a probationary period of not less than 12 nor more than 52 weeks, commencing on the first date of appointment on March 6th, 2013.

• Scott Ferreira – Parks and Recreation Dept.
BE IT RESOLVED, that Scott R. Ferreira of Cortlandt Manor, NY, is hereby appointed Laborer, job class code 0425-05, within the Parks & Recreation Department, effective March 26th, 2013 to be paid from Yorktown CSEA Salary Schedule A, Group 5, Step 1 which is $38,866.00 annually;

BE IT RESOLVED, contingent upon successful completion of a drug test and reference checks,
BE IT RESOLVED, that Scott R. Ferreira will report to work at the Parks & Recreation Department on March 26th, 2013, and this date will be used as the first date of appointment,

BE IT RESOLVED, that this appointment is subject to a probationary period of not less than 12 nor more than 52 weeks, commencing on the first date of appointment on March 26th, 2013.

• Michael Hoy – Refuse and Recycling Dept.
BE IT RESOLVED, that Michael R. Hoy of Yorktown Heights, NY, is hereby appointed Laborer, job class code 0425-05, within the Refuse & Recycling Department, effective March 11th, 2013 to be paid from Yorktown CSEA Salary Schedule A, Group 5, Step 1 which is $38,866.00 annually;
BE IT RESOLVED, contingent upon successful completion of a drug test and reference checks,
BE IT RESOLVED, that Michael R. Hoy will report to work at the Refuse & Recycling Department on March 11th, 2013, and this date will be used as the first date of appointment,
BE IT RESOLVED, that this appointment is subject to a probationary period of not less than 12 nor more than 52 weeks, commencing on the first date of appointment on March 11th, 2013.

• Town Attorney Pay Raise
RESOLVED , Jeannette Koster, Town Attorney, is to receive a 3% salary
increase retroactive to January 1, 2013.

9. AWARD BID
• Printing – See separate resolution

10. REFERRAL
• Proposed local law:
• Intro 2013-4, amending Chapter 15 entitled “Building Construction Administration” and Chapter 195 entitled “Land Development” to require electronic submission of documents required for a building permit, subdivision and site plan/parking plan applications
See the Full Text of this proposal on the Town’s website
www.yorktownny.org under Town Clerk, Proposed Legislation

11. RESOLUTIONS
• Requests from the Legal Department:
• Authorize the Supervisor to sign a lease agreement with AT&T for cell towers at French Hill and Mohegan water tanks
RESOLVED, that upon the Town’s receipt from New Cingular Wireless PCS, LLC (“Tenant”) of a bond in the amount of $50,000 and insurance certificates, said bond and certificates to be satisfactory to the Town Attorney, the Supervisor shall be and is authorized to sign a First Amendment to Lease Agreement (“First Amendment”) with Tenant, successor in interest to Cellular Telephone Company (“CTC”), extending a Lease Agreement between the Town and CTC dated November 30, 1990 (“Lease”), whereby the Town leased to CTC space at the Town’s French Hill Water Storage Tank site, such First Amendment to have a term of five years commencing November 16, 2010, and to provide for three automatic renewal terms of sixty months each, at a rent of $3,104.59 per month, to be increased annually in accordance with the method set forth in the Lease.

RESOLVED, that upon the Town’s receipt from New Cingular Wireless PCS, LLC (“Tenant”) of a bond in the amount of $50,000 and insurance certificates, said bond and certificates to be satisfactory to the Town Attorney, the Supervisor shall be and is authorized to sign a First Amendment to Lease Agreement (“First Amendment”) with Tenant, successor in interest to Cellular Telephone Company (“CTC”), extending a Lease Agreement between the Town and CTC dated November 30, 1990 (“Lease”), whereby the Town leased to CTC space at the Town’s Mohegan Lake Water Storage Tank site, such First Amendment to have a term of five years commencing November 16, 2010 at a rent of $3,177.44 per month, to be increased annually in accordance with the method set forth in the Lease, and to provide for three automatic renewal terms of sixty months each, to expire on November 15, 2030 unless earlier terminated by the parties.

• Authorize the removal of some of the conditions placed on the rezoning of Lands of Boniello Route 202 from R1-20 to R2 in 1991
WHEREAS, Boniello Construction and Realty, Inc., owners of a 2.44 acre parcel on Crompond Road, applied for a change in zoning classification from R1-20 to R-2; and
WHEREAS, the Town Board declared itself lead agency for the purpose of reviewing the environmental impact of the proposed action pursuant to the State Environmental Quality Review Act; and
WHEREAS, the Town Board referred the proposed action to the Town Engineer and Planning Board and the Westchester County Planning Board; and
WHEREAS, the Town Engineer and Town Planning Board had no objections to the proposed action; and
WHEREAS, the County Planning Board found the proposed action consistent with the County Planning Board’s Urban Form Refinement policies as well as the policies stated in the Town Development Plan and the 1988 Town Plan Review; and
WHEREAS, the Planning Department found the proposed action substantially comports with the town’s Master Plan; and
WHEREAS, the Town Board issued a negative declaration pursuant to Part 617 of SEQRA based on the review of a short form Environmental Assessment Form, comments received from the interested agencies and testimony received at the public hearing held May 21, 1991 and June 4, 1991; be it hereby
RESOLVED, that the Town Board does hereby rezone the subject parcel from R1-20, Single Family Residential to R-2, Multi-Family District.

• Request from the Police Department:
• Authorizing Margaret Guinan be appointed as a consultant in the Yorktown Police Department
Resolution authorizing that Margaret Guinan is hereby appointed to serve
as a consultant in the Yorktown Police Department at a rate of $25.00 per hour beginning February 11, 2013.

• Authorize the Supervisor to sign a hold harmless agreement for
the Town’s use of space in Yorktown Central School District
facilities
RESOLVED, the Town Board authorizes the Supervisor to sign one or more Hold Harmless agreements with the Yorktown Central School District, when such an agreement is requested by the school district as a condition for letting space to the Town in or on the School District’s facilities and grounds for a municipal purpose, or as a condition for using School District equipment or vehicles for a municipal purpose, provided that such agreements shall limit the term of the agreement to be equal to the term of the Town’s use of the space, equipment or vehicle, or for a period of one year, whichever is longer, retroactive to March 1, 2013.

• Request from the Coordinator of Refuse and Recycling
• Approve the establishment of Petty Cash in the Refuse and Recycling Department and Central Garage
WHEREAS, the Central Garage and Refuse & Recycling departments must occasionally transport vehicles on tolled roadways; purchase incidental parts (i.e. a key, paint brush, light bulb, battery) from various vendors; or copy photographs for presentations;

THEREFORE, permission to establish a $ 200.00 Petty Cash Account is being made.

• Request from the Superintendent of Water Distribution
• Declare used and/or obsolete items as surplus equipment

WHEREAS, the various Department Heads have designated the following items as obsolete or out-of-service equipment;

YEAR MAKE/MODEL VIN (LAST 4-DIGITS) TITLE DEPARTMENT
2000 FORD / CVC 6357 Yes Police
1997 FORD / CVC 3429 Yes Police
1997 CHEVR / GK3 6257 Yes Sewer
1996 GMC / SK2 0009 Yes Sewer
1996 FORD / F250 2534 Yes Sewer
1988 GMC / SUBN 8551 Yes Parks
2000 FORD / CVC 5845 Yes Building
2001 CUSHMAN 0350 Yes Highway
2001 CUSHMAN 0192 Yes Highway
1983 Ford – 555 Backhoe N/A Sewer
N/A Misc. Radios and Light Bars N/A N/A Police

WHEREAS, on June 15, 2011 the preceding Town Board authorized the former Supervisor to sign a two-year contract agreement with Auctions International, Inc. to sell surplus Town vehicles and equipment using an online auction;

THEREFORE BE IT RESOLVED, that the Town Board designates the aforementioned items as surplus vehicles and equipment and authorizes such material to be placed on public online auction with Auctions International, Inc.

12. REFUNDS
• Receiver of Taxes
• Account #3025560 - $7,881.73
RESOLVED, that records of the Receiver of Taxes indicate that the following duplicate payments were made:

Tax & Year Property Amount Refund to:
2012 Sch. 22 36.09-1-9 $7,881.73 Wells Fargo
One Home Campus MACX 2502-011
Des Moines, IA 50328

• Northern Westchester Joint Water Works
• Account #4403453503 - $1,073.10
• Account #42-06180532- $ 63.56
• Account #41-02591705 -$ 518.17

13. MONTHLY REPORTS
• Building Department
February Cost of Construction

14. ADJOURN

ALICE E. ROKER
TOWN CLERK
TOWN OF YORKTOWN

DATED: March 5, 2013

WHEREAS, an invitation to bid on the printing for Town of Yorktown publications and stationery was duly advertised upon resolution of the Town Board dated December 11, 2012, and

WHEREAS, said bids were received and opened on February 6, 2013 and the bid results are as follows:

(Category: Stationery (Police Department): Parking Appearance Ticket Book 3 –Part) Bidder:
Deerfield Group (Qty: 5000) $1,219.15
662 Willow Ridge Road
Troy, VA 22974

Preferred Business, Inc. $1,242.45
635 Old White Plains Road
Tarrytown, NY 10591

(Category: Stationery (Police Department): General Receipt Book – 2-Part) Bidder:
Cartridge World (Qty: 5,500) $ 545.00
1857 Commerce Street
Yorktown Heights, New York

Deerfield Group $ 461.64
662 Willow Ridge Road
Troy, VA 22974

Preferred Business, Inc. $ 359.70
635 Old White Plains Road
Tarrytown, NY 10591

Howe’s Standard Publishing $ 990.00
1980 S. West Blvd.
Vineland, NJ 08360

(Category: Stationery (Highway Department): Job Order Form) Bidder:
Cartridge World (Qty: 1,000) $ 200.00
1857 Commerce Street
Yorktown Heights, New York

Deerfield Group $ 78.58
662 Willow Ridge Road
Troy, VA 22974

Preferred Business, Inc. $ 185.00
635 Old White Plains Road
Tarrytown, NY 10591

Howe’s Standard Publishing $ 100.00
1980 S. West Blvd.
Vineland, NJ 08360

Category: (Water Department): Backflow Test Forms)
Bidder:
Cartridge World (Qty: 500) $ 290.00
1857 Commerce Street
Yorktown Heights, New York

Deerfield Group $ 169.00
662 Willow Ridge Road
Troy, VA 22974

Preferred Business, Inc. $ 200.00
635 Old White Plains Road
Tarrytown, NY 10591

Howe’s Standard Publishing $ 325.00
1980 S. West Blvd.
Vineland, NJ 08360

(Category: Stationery (Section 8) Checks
Bidder:
Deerfield Group (Qty: 2,000) $ 181.88
662 Willow Ridge Road
Troy, VA 22974

Preferred Business, Inc. $ 331.90
635 Old White Plains Road
Tarrytown, NY 10591

(Category: Stationery (Refuse and Recycling): Battle of Yorktown Letterhead Bidder:
Cartridge World (Qty: 1,000) $ 295.00
1857 Commerce Street
Yorktown Heights, New York

Preferred Business, Inc. $ 193.00
635 Old White Plains Road
Tarrytown, NY 10591

Chase Press d/b/a $ 150.00
Front Street
Yorktown Heights, New York 10598

Howe’s Standard Publishing $ 125.00
1980 S. West Blvd.
Vineland, NJ 08360

(Category: Stationery (Refuse and Recycling): Four Page Flyer – Recycling & Solid Waste Disposal
Bidder:
Cartridge World (Qty: 4,000) $ 1,125.00
1857 Commerce Street
Yorktown Heights, New York

Preferred Business, Inc. $ 1,300.00
635 Old White Plains Road
Tarrytown, NY 10591

Shop Central d/b/a Chase Press $ 900.00
Front Street
Yorktown Heights, New York 10598

Howe’s Standard Publishing $ 620.00
1980 S. West Blvd.
Vineland, NJ 08360

Courier Printing Corporation $ 710.00
24 Laurel Bank Avenue
Deposit, NY 13754

Deerfield Group $ 1,166.00
662 Willow Ridge Road
Troy, VA 22974

(Category: Stationery (Refuse and Recycling): Poscards
Bidder:
Cartridge World (Qty: 13,000) $ 1,175.00
1857 Commerce Street
Yorktown Heights, New York

Shop Central d/b/a Chase Press $ 1,015.00
Front Street
Yorktown Heights, New York 10598

Howe’s Standard Publishing $ 755.00
1980 S. West Blvd.
Vineland, NJ 08360

Courier Printing Corporation $ 992.00
24 Laurel Bank Avenue
Deposit, NY 13754

Deerfield Group $ 1,128.98
662 Willow Ridge Road
Troy, VA 22974

Category: (Business Cards (Town Hall, Museum, Parks and Rec)
Bidder:
Cartridge World (Qty: per 500) $ 105.00
1857 Commerce Street
Yorktown Heights, New York

Preferred Business, Inc. $ 51.80 (Museum)
635 Old White Plains Road $ 90.00 (P&R)
Tarrytown, NY 10591 $ 95.00 (TH)

Shop Central d/b/a Chase Press $ 105.00
Front Street
Yorktown Heights, New York 10598

Howe’s Standard Publishing $ 65.00 (Museum)
980 S. West Blvd. $ 65.00 (P&R)
Vineland, NJ 08360 $ 50.00 (TH)

Deerfield Group $ 49.50
662 Willow Ridge Road
Troy, VA 22974

Category: Battle of Yorktown Flyer (R&R Department)
Bidder:
Cartridge World (Qty: per 500 ) $ 89.00
1857 Commerce Street
Yorktown Heights, New York

Preferred Business, Inc. $ 150.00
635 Old White Plains Road
Tarrytown, NY 10591

Courier Printing Corporation $ 251.00
24 Laurel Bank Avenue
Deposit, NY 13754

Shop Central d/b/a Chase Press $ 106.20
Front Street
Yorktown Heights, New York 10598

Howe’s Standard Publishing $ 150.00
980 S. West Blvd.
Vineland, NJ 08360

Deerfield Group $ 100.00
662 Willow Ridge Road
Troy, VA 22974

Category: Museum Brochure (Museum Department)
Bidder:
Cartridge World (Qty: per 500 ) $ 299.00
1857 Commerce Street
Yorktown Heights, New York

Preferred Business, Inc. $ 195.00
635 Old White Plains Road
Tarrytown, NY 10591

Courier Printing Corporation $ 184.00
24 Laurel Bank Avenue
Deposit, NY 13754

Shop Central d/b/a Chase Press $ 251.20
Front Street
Yorktown Heights, New York 10598

Howe’s Standard Publishing $ 197.00
980 S. West Blvd.
Vineland, NJ 08360

Deerfield Group $ 195.00
662 Willow Ridge Road
Troy, VA 22974

Category: Trash Collection/Street Index (R&R Department)
Bidder:
Cartridge World (Qty: per 4000 ) $ 149.00
1857 Commerce Street
Yorktown Heights, New York

Preferred Business, Inc. $ 270.00
635 Old White Plains Road
Tarrytown, NY 10591

Courier Printing Corporation $ 297.00
24 Laurel Bank Avenue
Deposit, NY 13754

Shop Central d/b/a Chase Press $ 525.00
Front Street
Yorktown Heights, New York 10598

Howe’s Standard Publishing $ 185.00
980 S. West Blvd.
Vineland, NJ 08360

Deerfield Group $ 380.60
662 Willow Ridge Road
Troy, VA 22974

BE IT RESOLVED, that upon the recommendation of Executive Assistant to the Supervisor, Mary Capoccia, the bid for printing the above list of jobs is hereby awarded to the lowest responsible bidders named above